As the organiser of an event in the Wellington Shire you are required to notify council of the event and provide information regarding the food vendors that will be operating at your event.

Please complete this form four weeks prior to your event to ensure an assessment can be undertaken and the relevant information provided to you and the food vendors.

Incomplete forms will delay a response being provided.

Trade by individual vendors will not be permitted unless legal requirements have been met.

Contact Details

Contact Person *

Address *

Contact Number *

Email Address

Event Details

Event Name *

Event Date/s and Time/s *

Event Location *

Is the Event: *

Will the Event be held on Council-owned land? *

You are advised to contact Council to discuss with the relevant department(s).

How many food and beverage vendors will be attending your event? *

How many public attendees are expected to attend your event? *

Does your event have an Emergency Management Plan? *

Please attach Emergency Management Plan *

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Vendor Details

Please provide details of all food vendors intending to be at your Event. Food includes the sale of hot and cold bevrages.

Please note: individual vendors will be required to submit a more detailed notification form to council. Any vendor that has not met thelegal requirements of Council will be prevented from trading.

Include vendor Trading Name, Contact Person and Contact Number, Council or Authority that primary registration is held with and Vendor Type (eg. Mobile Food Van).

Alternatively, this information may be provided in an attachment.

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Will vendors be provided with a potable water supply?

Will vendors be supplied with electricity supplies? Please note: It is important to check with individual vendors on their electricity supply needs – some food service equipment requires special supplies.

Will vendors be provided with waste (rubbish) disposal?

Will vendors be provided with waste water disposal?

Will vendors be provided with fire safety equipment?

Will vendors be provided with toilet facilities? Please note: Sufficient toilets must be provide for stall holders and guests. It is advisable to provide separate toilet facilities for food handling staff.

Will vendors be provided with parking?

Acknowledgement

I, as named above, have read all of the relevant information regarding the sale of food and agree to abide by the requirements of Council. I understand that during the event, Environmental Health Officers (EHOs) may bepresent and they reserve the right to stop the sale of food items if food safety is at risk. *

I acknowledge Wellington Shire Council's Privacy Statement.